We are seeking a Nonprofit Manager for a part-time position that is hybrid, a combination of in-office work in Lafayette, remote work from home, as well as on-site work at a ranch and nature preserve in Solano County for programs and events. 

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Purpose of Role

The Nonprofit Manager plays a key role in ensuring the alignment of our work with our mission and vision. This role requires an expert project manager who coordinates activities throughout the organization and supports programs and events with administrative tasks. We are an inclusive team and require significant collaboration in all aspects of our work.

 

Qualities and Qualifications

Crescent Moon seeks a person who believes in our mission, and lives in the Bay Area. The ideal candidate must have experience with nonprofit management, as well as some degree of personal experience with addiction recovery, creative arts, or horses. The applicant must have the capacity to engage compassionately and supportively with underserved and under-resourced communities. 

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Responsibilities

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Programs

• Assists with all administrative aspects of program and event planning, including registrations, logistics, and impact data tracking 

• Assists with the administrative aspects of program outreach and promotional efforts such as project management and contact list management

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Board of Directors​

• Organizes Board meetings and materials, produces agenda, collects and serves all documents to board members

• Attends meetings, records and circulates meeting minutes

• Liaison and support for Board of Directors, Advisory Committees and Task Forces

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Nonprofit Management

• ​Bookkeeping tasks which include paying bills reconciling business checking account on a monthly basis

• Preparing financial statements and budgets for board meetings and grants

• Researches and maintains registrations to comply with federal and state regulations for nonprofits

  • Keeps the annual forms which non-profits must file up to date, as well as ensuring all related fees are paid

  • Files registrations in states in which we seek grants

• Manages memberships in associations and other organizations

• Tracks data and assists with producing reports for board, donors, and grants

• Maintains donor database, processes and tracks donations

  • ​Ensures acknowledgment letters with tax-exempt information are sent to donors

  • Documents donor interactions, monitoring and responding to donors as needed

 

Administrative​

• Opens and responds to mail, and regularly checks voicemail

• Organizes computer files and creates systems for record management;

  • ​Scans and files documents, digitally and/or in hard copy files

• Provides administrative support to Executive Director

• Coordinates team meetings and maintains office calendars

• Project management support

  • records team meeting notes, follows up with team members on action item, updates and maintains the project management system (Monday) to keep projects moving forward

• Manages Human Resource related tasks

• Other administrative duties as required

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Development Communications

• Updates and produces contact lists in excel and donor management system

• Coordinates direct mail campaigns and newsletters

• Provides administrative support to development communications projects as needed (ie Annual Fundraising Campaigns & Impact Report)

• Coordinates and serves as a liaison with local and regional contacts, partners, and sponsoring organizations 

• Internet research as needed

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Skills​

• Bookkeeping 

• Working knowledge and ability with computers and software. 

  • Current software include quickbooks, outlook, excel, word, powerpoint (Office 365), Adobe Acrobat, Zoom, Bloomerang, and Monday

• Customer service oriented, able to answer questions and troubleshoot issues

• Ability to develop effective systems that are user friendly

• Excellent communication, organizational, and project management skills 

• Capacity to take in and process information with attention to detail

• Research and analytical skills

• Flexibility and able to work independently and collaboratively 

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​Qualifications​

• Vaccinated and boosted

• Ability to work remotely from your own computer

• Ability to work in our Lafayette (CA) office

• Ability to travel to the program site in Solano County

 

Compensation

$30-40 per hour based on experience

Part Time Flexible Hours: 10 - 20 hours per week depending on need and availability

Full Time possibility in the future.

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Cover Letter Prompt

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To apply for this job, please send your  resume and cover letter to: info@crescentmooncenter.org

 

1. What is your understanding of how economic and social inequities, as well as personal history, genetics, and trauma contribute to addiction?

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2. Share brief examples of your own life and how you have been touched by addiction and/or learned about these systemic issues.

 

3. Share why you're interested in working with Crescent Moon Center and any personal experience you may have with art and/or horses.